Facilities Coordinator, P-4

Under the general direction of the Chief, Facilities Management Service (FMS), within delegated authority, the Facilities Coordinator of Overseas Properties Management Information Exchange Network (OPMIEN) will report to the Chief of Planning, Design and Overseas Properties Section (PDOPS) and is responsible for the following duties: Overall supervision of the Information Exchange Network and data gathering activities for overseas properties; provide guidance on special overseas services, contracts, planning, design and construction projects assigned by the Chief of PDOPS and conducts research and negotiations on his behalf; provide technical advice/services on behalf of the Organization in the field of building maintenance and operation where required, including information exchange program and data gathering for overseas properties; provide technical analysis of professional firm or construction contractor qualification documentation, evaluating technical properties for design and construction work; participate in planning missions, if requested and provide technical advice during such missions; provide technical and organizational support for conference/meetings planned to be held overseas; develop and facilitate exchange of common performance indicators that can be applied uniformly to measure performance and improve efficiency of services; in consultation with offices globally, identify, develop, standardize, monitor and coordinate information exchange and policy dissemination on best practices and common approaches for improved and efficient management, including budgetary and administrative operations, maintenance, alterations, environmental and safety, energy saving and other facility-related issues; interpret technical regulations, codes and standards; prepare status reports, briefing papers, updates and ad hoc reports as required; recommend solutions or modifications as appropriate; organize yearly information exchange seminars to focus on the common service aspects of facilities management; supervise unit staff members and project personnel; perform other related duties as required.

Competencies

Professionalism: Ability to design and manage large construction projects, including in international settings; demonstrated competency in project and contract management, including development of scope of work, evaluation of technical proposals, preparation of cost estimates, schedules and project guidelines; knowledge of the United Nations, or similar large organizations' policies, procedures and practices in the areas of budgeting, procurement, administration and safety and security; demonstrates analytical skills in handling complex organizational issues; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Team Work: Works collaboratively with colleagues to achieve organizational goals; supports and acts in accordance with final group decision, even when decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and Organizing: Identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. Judgment/Decision Making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; and makes tough decisions when necessary.

QUALIFICATIONS

Education

Advanced university degree (Master's degree or equivalent) in architecture or engineering design and planning. A first-level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible experience in the area of facilities or construction management is required. Experience in project planning and coordination, design, analysis and construction, administration, budget and supervision is highly desirable. International experience is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

Other Skills

Familiarity with building codes and safety standards is required.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.

PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.

How to apply

All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.

Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.

1. To start the application process, applicants are required to register by opening a "My UN" account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.

2. After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.

3. In completing the PHP, please note that all fields marked with an asterisk must be completed.

4. UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reposts to the relevant HRO/PO via fax.

E-mail: staffing@un.org,

Fax: 1-917-367-0524